NursingCAS ADMISSIONS CODE OF COOPERATION
I. Responsibilities of the Applicant
In accordance with the ideals and principles of the nursing profession, applicants to nursing programs are expected to conduct themselves in a professional manner that demonstrates responsibility, integrity, veracity, respect and good judgment.
Applicants are responsible for:
- Adhering to the admissions requirements and deadlines for each program to which they apply.
- Completing their application and submitting all supporting documentation to NursingCAS in a timely manner. To allow for timely processing, it is recommended that the NursingCAS application and all supporting materials (transcripts and letters of reference) be submitted to NursingCAS at least 6 weeks prior to the deadline of the earliest program to which applicants are applying.
- Providing honest, accurate and complete application information.
- Reporting to NursingCAS any changes in contact information (i.e., address, email, phone number) throughout the admissions cycle. It is recommended that applicants provide similar updates directly to the programs to which they have applied.
- Monitoring the submission and receipt of all application materials to NursingCAS including all transcripts and letters of recommendation. The status of the application can be checked and monitored throughout the application process within the applicant portal.
- Using the Transcript Request Form (TRF) and Reference Request Form available on the NursingCAS applicant portal after they log in. To allow for timely processing, it is recommended that transcripts be requested to be sent to NursingCAS at least 6 weeks prior to the deadline of the earliest program to which applicants are applying.
- Following up on any missing materials (transcripts and letters of recommendation) and facilitating their submission to NursingCAS. If letters of recommendation are missing, please contact the individual and make sure the request was received to encourage a timely submission. Please note: Electronic reference requests may not reach some institutions due to email filters.
- Accepting and/or declining all interview invitations and offers of acceptance in a timely and considerate manner.
- Communicating in a professional manner when interacting with NursingCAS staff and admissions staff of designated programs.
II. Responsibilities of NursingCAS
NursingCAS will facilitate through each of its participating programs a professional and equitable application process. Established protocols will provide applicants with a fair and complete initial review process of all application materials and support each program's autonomy in further evaluating, selecting and matriculating qualified students.
NursingCAS is responsible for:
- Providing a fair and equitable treatment throughout the application process.
- Collecting and collating all application materials submitted by applicants. NursingCAS is further responsible for verifying all academic transcripts and degrees, reviewing references for completeness and authenticity and disseminating completed application files to all programs designated by applicants in a timely and efficient manner. A completed application includes an application e-submitted by a program's deadline and fees paid, receipt of official transcripts for all schools reported as attended, and receipt of two of the three required references.
- Providing quality customer service. NursingCAS’ professional staff will maintain ongoing and responsive communications with programs and applicants including training sessions and webcasts for new participating programs each year.
- Ensuring customer confidentiality and data integrity by maintaining a reliable and secure Internet service and program of quality assurance.
- Reporting year-end data to each participating program and providing an annual report of aggregate applicant data to the American Association of Colleges of Nursing.
- Supporting the Applicant Portal (web application), Admission Portal for participating programs and Advisor Portal for health professions advisors via the Web.
III. Responsibilities of NursingCAS Programs
In educating caring, compassionate and knowledgeable health care providers, nursing programs should conduct themselves and their admissions processes in a professional manner that promotes the ideals of the profession and the mission of each program. Programs will partner with NursingCAS in maintaining an admissions process that is fair, inclusive and equitable.
NursingCAS Programs are responsible for:
- Establishing and publishing accurate admission requirements and deadlines. Each program will make such information easily accessible to potential applicants by maintaining a program website linked to NursingCAS. Programs will adhere to their own established and published policies and procedures of admissions.
- Optimizing efficiencies and maintaining good communication. Each nursing program should designate an individual to serve as the primary point of contact to NursingCAS and applicants.
- Maintaining ongoing communications with applicants. Programs should encourage applicants to monitor their application status and complete their applications promptly.
- Maintaining the confidentiality of applicant information, including letters of reference, during all aspects of the application process, including the interview.
- Conducting a fair, reasonable and timely admissions process. Procedures should be established to regularly update applicants as to their status.
- Making all admissions decisions based on complete and verified application information provided through NursingCAS.
- Notifying applicants of acceptance in a timely manner. Allow applicants at least two weeks to reply for acceptance.
- If requiring a deposit from selected applicants to hold a seat, setting that deposit at a reasonable amount so as not to financially burden the applicant.
- Notifying NursingCAS of all matriculated students.